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Associate Event Planner

Job Description

 JOB SUMMARY: 


Coordinate activities of staff and convention personnel to make arrangements for group meetings and conventions. Responsible for all aspects of planning a meeting or special event for an organization. Responsible for all amenities and accommodations at the event as well as any associated contract negotiations. Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. A certain degree of creativity and latitude is required. Reports to a supervisor or manager.


ESSENTIAL DUTIES, RESPONSIBILITIES, AND PERFORMANCE STANDARDS:


        Plan and organize 10-15 events each month, maintaining the set assigned budget with the EM to include:


        Effectively working with clients to maintain a high level of customer satisfaction, to include accuracy and review of information and frequent status updates


        Coordinate services for approximately 10-15 events per month, such as accommodation and transportation for participants, facilities, catering, special needs requirements, childcare, transportation and curriculum in a timely fashion.


        Accurately determines vendor budget staying within per diem on every event.


        Works through in a timely and effective manner to problem solve when issues arise with the assistance of the EM.


        Reviews Banquet Event Orders for accuracy and company standards with EM.


        Notifies EM when issues arise with event elements that will inhibit the ability to complete the event.


        Create and maintain event file folders for yourself and EM.


        Maintain timely and accurate system for collecting and approving final invoices.


        Maintains accurate and up-to-date file maintenance in Fedcon for all events.


        Compiles post event wrap up reports, evaluations and client summaries.


JOB REQUIREMENTS:


Educational Background and or Professional Certifications and or Clearances/ Licenses; (e.g. occupational or industry related)


        Minimum requirements a High School diploma or general equivalency


Experience Level; (Intermediate Level)


        1 year of experience in hospitality, event management & tourism or in a related area.


Occupational and Industry specific knowledge, skills and abilities;


        Must be detail-oriented, well organized, and have the ability to multi-task.


        Must be able to handle clients in a fast paced environment and be a team player, creative problem solver.


        Great Customer Service Skills and strong written and oral communication skills.


        Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and   designing forms


        Knowledge of the hotel industry


TECHNOLOGY AND TOOLS:


        Desktop and laptop computers


        Email Software


        Microsoft Office Software


ADDITONAL:


        Managing one's own time and the time of others


        Negotiation skills


        Ability to multi task


        Office work environment.


        Ability to life 25lbs from waistline


        Drug, Alcohol and Smoke Free Workplace



Company Description
Federal Conference is a forward-thinking, full-service, event management company. We plan and deliver more than 3,000 meetings, conferences, and tradeshows per year around the world, working with associations, commercial, and government clients. Our experienced industry-certified planning team leverages best-in-class solutions for event planning, site selection, registration, housing management, and onsite event delivery to create innovative event programs that increase attendance, maximize revenue, and deliver an exceptional experience for our customers.
We are an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, sex, color, national origin, religion, disability, status, or protected veterans status.



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